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Special Educational Needs and Disabilities (SEND)

The Priory Federation of Academies’ SEN Information Report

What is ‘Special Educational Needs and Disability’?

A Special Educational Need and Disability (SEND) is a difficulty or barrier that affects a child’s ability to learn and to access the curriculum.  It may be appropriate for a pupil with SEND to access provision which is ‘additional to, or otherwise different from’ the educational provision made generally for pupils of their age.

A Disability is a long-term health condition which causes a difficulty or barrier to learn or to access the curriculum.

SEND is identified under the following categories:

  • SEND Support

Pupils with less complex needs but who still require support will be identified by a single category, known as SEND Support. The focus for this will be on what your child has achieved as a result of the personalised intervention provided.

  • Statements and Education Health Care Plans

Statements of Special Educational Needs are being replaced with a single Education, Health and Care Plan (EHC) for children and young people with complex needs.

The EHC will place much more emphasis on personal goals and will describe the support your child will receive while they are in education or training. Personal budgets to accompany this plan will give you more control over the support you and your child receive. The amount you would be given, and how it can be spent, is something that you would agree with the Local Authority.

The Priory Federation of Academies' SEND Policy in the Student Welfare Policies section

Who do I speak to if I think my child has Special Educational Needs and/or Disability?

If you have any SEND concerns regarding your child, our Academy has a designated Special Educational Needs and Disability Coordinator (SENDCo), Mrs K Black, who can be contacted on 01522 751040 or via

The SENDCo is a qualified teacher with experience within Special Educational Needs (SEN).

Following any initial enquiry, a response will be made within two working days and, if appropriate, a meeting will be arranged.

How will we decide if my child needs additional support?

We will meet with you to share information and decide on the appropriate next steps. Following the initial meeting, a cycle of assess, plan, do and review will occur. This is as follows:


A member of staff will collect information about a pupil who is of concern. This may include various assessments and observations. The information and appropriate next steps will then be shared with you.

  • DO

If your child is identified as having SEND, their details are placed on the SEND Register. If, through discussions, it is agreed that your child no longer needs to be on the SEND Register, their details will be removed.

An Individual Profile is created using the above information. This outlines the necessary teaching strategies and intervention required to support your child. Your child will take an active part in the writing and reviewing of their profile.


Review meetings, parents’ evenings and written reports will help to keep you fully informed at every stage.

What support is available for my child?

If a pupil has been identified as having a barrier to their learning, additional support will be provided to give them the opportunity to make progress. There are four identified areas of need within SEND. Your child’s need may come under one or more of these areas.

  • Cognition and Learning
  • Communication and Interaction
  • Social, Emotional and Mental Health
  • Sensory and/or Physical

The support available will vary dependent on your child’s needs.  This may include a specific intervention package which is delivered outside of the regular timetabled lesson, access to Information Technology and, in some cases, a designated mentor. Our provision map shows a range of interventions in place which may be used to provide support. The provision map is a working document and is updated as pupil progress is reviewed. The SENDCo will oversee the impact of the named interventions. From the provision map, an Individual Pupil Passport is modified, identifying the provision and how it will be coordinated.

When a student’s learning needs are severe, complex and lifelong they may require enhanced individual support from the Academy. With your support and alongside specialist services, we will collate information to request an Education Health and Care Plan (EHC). If agreed by the Local Authority, an EHC will incorporate resources and provision with specific outcomes that will support the individual needs of your child. The requirements listed in an EHC will be embedded in a personalised Individual Profile.

Students who currently have a Statement of Special Educational Needs will have their provision updated to an EHC under the guidance of the Local Authority.

What support will there be for my child’s overall social and emotional well-being?

The well-being of all pupils is our primary concern across the Priory Federation.

Social and emotional development programmes are followed and when it is appropriate visiting speakers offer specialist information raising awareness in relation to Personal, Social and Health Education aspects.

A Pastoral Team oversees pupils as they progress through each year group, offering support, mentoring and guidance. We regularly monitor attendance, support pupils returning after absence and take the necessary actions to prevent prolonged absence.

Designated Safeguarding Officers (DSO) are responsible for ensuring the well-being of all pupils in liaison with all Academy staff, these can be contacted on 01522 889977. The Designated Safeguarding Lead for Priory Pembroke Academy is Mr N Bibby.

Relevant staff are trained to support medical needs and this training is provided through the specialist services.  If you would like to discuss a medical support plan for your child, please contact Mrs T Hepplestone.

We offer a wide range of activities to cater for the different interests of the students, some of which take place after school. Extra-curricular activities are available for your child to join, including physical activities, the Arts and music and drama. These are published through the extra-curricular timetable. In addition, we hold House events throughout the academic year.

Educational visits and trips abroad are available to provide alternative experiences for your child.  If your child requires support or adjustments in order to access a school trip, please contact the SEND team.

Where there are concerns for safety and access, a personalised risk assessment is written and shared with all parties. This will detail any reasonable adjustments that need to be made to meet your child’s needs.

The Priory Federation of Academies' Student Welfare policies

What specialist services and expertise are available?

Across the Federation, we have developed strong partnerships with a range of specialist services.

The Academy  SENDCo will seek advice and support from these, if appropriate, as part of the cycle of support available as described in the Local Authority’s Family Directory.

The list below highlights some of the services we access:

  • Educational Psychologist (EP)
  • Specialist Teaching Team (STT)
  • Health – Community Paediatrician and the School Nursing Team
  • Working Together Team (WTT)
  • Speech and Language Therapy (SALT)
  • Sensory Impairment Lincolnshire County Service (SILCS)
  • Children and Adolescent Mental Health Service (CAMHS)
  • Children’s Services
  • Family Centre

We also have expertise from staff members within the area of SEND; these skills are utilised to meet the needs of the pupil. Individual teachers and support staff attend training courses run by specialist services that are relevant to the needs of specific pupils.

The Federation recognises the need to train all our staff on SEND information. The SENDCo, with the Senior Leadership Team, ensures that training opportunities are matched to Academy Development Priorities and to those identified through the use of provision management.

How will the curriculum be matched to my child’s needs?

We follow a 'whole school approach' to SEND and work to ensure that all of our pupils feel fully included. We are committed to ensuring that pupils with SEND can fulfil their potential and achieve their best possible outcomes. Differentiation is used to ensure that new learning is accessible to pupils, while allowing them to be stretched and challenged. A learning environment where pupils feel confident and secure in voicing their opinions is actively encouraged and valued. The Pupil Passport will identify the necessary teaching strategies and styles of intervention required. Planning and teaching will be adapted to meet the individual learning needs so that personalised learning can take place.

How will I know my child is progressing in their learning?

The progress of your child will be monitored termly.  If they are not making the expected progress in a particular area of learning, we will identify the necessary additional support they may need.

You will be kept informed of how your child is progressing through a range of options including:

  • Appropriate daily communication
  • Parents’ evenings
  • Additional meetings as required
  • Email and telephone correspondence
  • Module reports
  • Written reports

If you have any concerns about the progress or attainment of your child, this can be raised with the appropriate member of staff.

How can I access support for myself and my family?

The SENDCo is available to discuss any SEND queries or concerns you may have. Information from specialist services will be discussed with you and when this is not possible through a written report.

If you have any SEND queries that need dealing with by the Local Authority, these should be directed to The Additional Needs Team.

The Lincolnshire Information, Advice and Support Service (LIAISE) acts as an independent organisation offering support and advice to parents/carers who have a query or concern about their child’s needs.

How will my child be supported during times of transition?

Communication forms a vital part of the transition process. You are invited to visit our Academy prior to applying for a place through attending open days and an individual guided tour.

We have close links with our feeder schools; meetings are planned and information shared. Suitable support, which may include additional visits, induction sessions and liaising with other specialist services and relevant adults, can be discussed at these meetings.

For a pupil with an EHC, the SENDCo will attend the Annual Review meeting to support the transition process.

Further transition opportunities occur as pupil’s progress through the Academy. Opportunities for careers advice and Post-16 provision are also provided.

Where pupils move on to another placement, their records and personal data will be passed on in order to make the transition as smooth as possible.

How accessible is the setting?

We aim to ensure that each environment is accessible to all pupils, including those with SEND. Some reasonable adjustments may be as follows:

  • Physical environments - lifts, lighting, wheelchair access,  dedicated  disabled parking places
  • Assistive technology - use of specialist IT equipment, including chromebooks and reader pens
  • Increased access to the curriculum and assistance during examinations
  • Transport requirements

A range of specialist provision is available, including:

  • Designated areas for individual and small group work
  • IT facilities with relevant hardware and software linked to the intervention provision


Governors have a duty under s317 of the Education Act 1996 to do their best to ensure that the necessary provision is made for pupils with SEN. The school Standards and Framework Act 1998 requires governors to conduct the school with a view to promoting high standards. These high standards relate to all the pupils in the school including those with SEN. The SEN Governor is Mr L Duarte.

In relation to SEN, the governing body should make sure that:

  • they are fully involved in developing and monitoring the schools SEN policy
  • all governors, especially SEN governors, are up to date and knowledgeable about the schools SEN provision, including how funding, equipment and personnel resources are deployed
  • SEN provision is an integral part of the school development plan
  • The quality of SEN provision is continually monitored

Special arrangements in relation to COVID-19.

Following the closure of schools from the 23rd March 2020 Government guidelines stated:

Vulnerable children include those who have a social worker and those children and young people up to the age of 25 with education, health and care (EHC) plans.  Those with an EHC plan should be risk-assessed by their school in consultation with the local authority (LA) and parents, to decide whether they need to continue to be offered a school or college place in order to meet their needs, or whether they can safely have their needs met at home. This could include, if necessary, carers, therapists or clinicians visiting the home to provide any essential services. Many children and young people with EHC plans can safely remain at home.

In order to ensure that our pupils with EHC plans are supported we have consulted families with regards to whether or not their child needs to attend school. We have ensured that the expectations for work being done at home is understood and that pupils can access the work being set by school staff. As a school we are undertaking weekly check ins to ensure that pupils outcomes are kept at the forefront and that their emotional needs are being met. Work set by class teachers takes in to account the needs of the pupils in their classes and is open-ended in nature to allow pupils to engage with and further their own learning. Where pupils are having difficulties with work, arrangements will be made to support through a further differentiated curriculum.  These decisions will be made for individual pupils based on the weekly check in conversations or additional communication with the SENCO.

Parents of SEND pupils may require our support at this time.  The Home Learning and SEND sections of the Academy website contains links to further support and guidance. The SENCO can be reached at

We are aware that the transition period for our pupils with SEND has been greatly affected by the current situation and we continue to work alongside our primary and post-16 colleagues to ensure that the information needed is shared. As the summer term progresses we will begin to send out transition style material that will endeavour to support all our pupils at this transitional time.

Resources that support our pupils’ emotional and social development during this unprecedented time have been uploaded on to the school website in the SEND and Pastoral section. These will continue to be updated as time passes.

External agencies will only become involved if necessary following the usual graduated response process detailed above.

What does all the jargon mean? 

The following glossary of terms list different words and abbreviations that we use:

  • Annual review - the review of an EHC plan which the local authority must make as a minimum every 12 months.
  • CAMHS - Children and Adolescent Mental Health Service.
  • EP - Educational Psychologist.
  • Education, Health and Care Plan - A personal care plan which will replace a Statement - see above.
  • Graduated approach - A model of action and intervention to help pupils who have special educational needs. The approach recognises that there is a continuum of SEND and that, where necessary, increasing specialist expertise should be brought to bear on the difficulties that a pupil may be experiencing.
  • Healthcare Plan - This is a document which describes any significant medical conditions that a child may have which require special medication or adjustments.  The plan outlines the pupil's needs and what needs to be put in place to support them.  It is then shared with all those staff supporting the child.
  • LIASE – Lincolnshire Information, Advice and Support Service.
  • National Curriculum - This sets out a clear, full and statutory entitlement to learning for all pupils, determining what should be taught and setting attainment targets for learning. It also determines how performance will be assessed and reported.
  • Provision - Any extra help, support or equipment that a pupil receives.
  • Provision Map - A provision map shows a range of interventions in place which may be used to provide support.
  • Safeguarding - Ensuring the well-being of all pupils.
  • SALT - Speech and Language Therapy.
  • SEN - Special Educational Needs.
  • SEND - Special Educational Needs and Disability.
  • SENDCo - Special Educational Needs and Disability Co-ordinator, the person in school responsible for managing SEND.
  • SEN Support - A single category for pupils with less complex needs but who still require support.
  • SILCS - Sensory Impairment Lincolnshire County Service.
  • Specialist Services - Any professional from an agency or service who provides advice to the school and family.
  • STS - Specialist Teaching Service.
  • Statement - A document provided by the Local Authority which outlines a child's special educational needs and the support that they need.
  • Individual Profile - This outlines the necessary teaching strategies and intervention required to support the pupil.
  • Transitions - A change or transfer from one school or class to another.

Updated: September 2023